Terms & Conditions

The following terms are standard in Toronto. They are presented here in order to inform, clarify, and cover as many possible issues in advance as possible. Reading them thoroughly can make them seem somewhat inflexible. However, I encourage you to get in touch about any of them if you have questions, notes or specific needs and requests that would need a special arrangement.


Labour

Please inquire for rates. For DoP positions on fully funded narrative projects with more than 3 shoot days, please contact me because the hourly rates do not apply. For crew positions, labour is billed as half days and full days plus overtime if applicable.

  • Full Day: up to 10 working hours + one hour unpaid meal break.

  • Half Day: up to 5 working hours at 1.5x times the hourly rate, no meal break.

Overtime

  • Overtime after 10+1 hours is 1.5x times the hourly rate.

  • Overtime after 12+1 hours is 2.0x times the hourly rate.

  • Overtime after 14+1 hours is 3.0x times the hourly rate.

The hourly rate is the full day rate divided by 10. Half-days going longer than 5 hours will be charged as full days. The 3x overtime rate applies to hours interfering with a 12-hour turnaround on multi-day bookings. Overtime applies to missed meals unless permission is specifically given in advance. There is no meal break on a half day.
Time is accounted for in 15 minute increments.

Multi-day shoots

In the event a job shoots for 6 consecutive shoot days, the rate for the first ten (10) hours worked on the 6th day shall be one and one half (1.5x) times the basic hourly rate. Work performed in excess of 10+1 hours shall be paid at two (2x) times the basic hourly rate, and work performed in excess of 12+1 hours shall be paid at three (3x) times the hourly rate.

In the event a job shoots for 7 consecutive shoot days, the rate for the first ten 10+1 hours shall be two (2x) times the basic hourly and work performed in excess of ten (10) hours shall be paid at, and not exceed, three (3x) times the basic hourly rate.

A late night premium of $225 applies to any single-day booking or last day of a multi-day booking ending at or after 3 am, because this negates the possibility of taking work on the next day. Working hours are from Call to Release (or Scheduled Release, whichever is greater). When day involves travel, charges are from portal to portal (airport, shuttle bus…). All out-of-town days (outside the legal limits of the GTA) are considered full days.

Travel Days

When there is no work scheduled on a given day but just travel to get a location or back, it is a Travel Day. Travel Days within Canada are charged as half days, unless travel exceeds 5 hours from call at portal (eg. airport) to release at destination (eg. hotel or home) in which case a full day applies.
Travel days to International destinations are charged as a full day. Overtime applies to full travel days unless the cause of delays is outside the control of the production (delayed plane, bad weather, for example).

Vehicle use

Use of my personal vehicle to get to a location and back within the boundaries of the GTA area is not billed. Beyond the GTA boundaries, or if the vehicle is used for any equipment, crew pickups or location scouting, the car allowance is 0.55 CAD/km.

Per Diem

A Per Diem is payable for any work or Travel Day outside the GTA or further away.

  • Outside GTA: $15 CAD for breakfast, $17 CAD for lunch and $25 CAD for dinner.

  • USA: $65 USD/day, payable in advance.

  • EU: 60€/day

  • World: equivalent of $65 CAD/day in the local currency.

Kit Rental Base Rates

  • ARRI WCU-4 wireless follow focus kit: $325/day (3 day week, 1.5 day week-end)

  • TVLogic VFM056WP monitor: $40/day

  • 15” 2018 MacBook Pro w/six-core i7 processor, 32GB RAM, Thunderbolt 3, GPU: $130/day

A 5-day week (Monday-Friday) is billed as 3 days. A week-end (Saturday and Sunday) is billed as 1.5 days.

Consumables

Charged at cost + 3%

Gel rolls are charged on a pay-per-use basis at the cost of $10 CAD per foot and $200 CAD for an entire gel roll for all standard gels, and $20 CAD per foot or $450 CAD per roll for heat shield.

Accommodations

For assignments necessitating an overnight stay, the client supplies a standard single room or equivalent AirBnB or other rental.

Transportation

I have an EU passport and am available to travel.  For assignments requiring air travel, the client is to supply one round-trip economy airfare from Toronto Pearson or Billy Bishop to the airport closest to the destination as well as ground transportation while in the destination. I have a clean driving record, an Ontario and International Driving License and can drive if requested. As per the usual etiquette, any travel documentation including carnets and visas are to be arranged and paid for by the client.

Cancellation Policy

  • Less than 48 hours to call: 50% of the cost.

  • Less than 24 hours to call: 100% of the cost.

A rescheduling of the shoot is considered as a cancellation, because the dates were held and prevented the freelancer from accepting any work on the original days.

Holding dates

A day can be put "on hold" for a production and the availability therefore kept clear for a potential upcoming production that is still unconfirmed, or as a weather day for example. This is different from "booking" where work is confirmed. When a day is on Hold and another production requests to book it, I will contact the production who put it on hold to give them a chance to either book the day or release the hold.

Other

All invoices are Net 30 days, and overdue invoices can be subject to a 10% collection charge.
For new clients or out of Canada clients: invoice is COD.

By law, any material shot by a contractor is not owned by the client until the invoices are paid in full.